INCIkit for your cosmetics production
From formulation to finished product.
Develop formulations, calculate costs, plan manufacturing and document every batch. Your production workflows in one application.
A shared foundation
One formulation
50 g
Individual pack variant
100 g
Individual pack variant
Document manufacturing
Filling & inventory
Your formulation. Every detail together.
Keep ingredients, quantities and manufacturing instructions together. Each formulation becomes the foundation for product variants and production.
- Scale quantities to your batch size or number of units.
- Version, duplicate and add mixing instructions to your formulations.
- Link raw materials with INCI names, suppliers, lots and documents.
Quantities in context
Illustrative exampleExample formulation
Body oil
| Ingredient | % | g |
|---|---|---|
| HELIANTHUS ANNUUS SEED OIL | 74.5 | 745 |
| PRUNUS AMYGDALUS DULCIS OIL | 25.0 | 250 |
| TOCOPHEROL | 0.5 | 5 |
What does your finished product cost?
Create pack variants and understand manufacturing costs per unit. Include raw materials, packaging, labour and overhead in your calculation.
- Account for fill quantity, number of units and expected production losses.
- Compare manufacturing costs with net retail and wholesale selling prices.
- Save calculation versions and see which costs are still missing.
Example manufacturing costs
Illustrative exampleManufacturing cost per unit
€3.60
Body oil, 50 g
- Raw materials
- €2.10
- Packaging
- €0.85
- Labour
- €0.45
- Overhead
- €0.20
Know what you need before you produce.
Plan quantities and requirement dates for your products. INCIkit compares raw material and packaging requirements with stock and open purchase orders.
From requirements to a purchase draft
Illustrative exampleExample requirement for a raw material
- Required
- 5 kg
- Available
- 3 kg
- Expected in time
- 0 kg
- Shortage
- 2 kg
- Calculate shortages across several planned production runs.
- Group purchase order drafts by supplier and record external orders.
- Book partial deliveries with their lot numbers and quantities.
Keep a clear record of every batch.
Document actual manufacturing in the mixing protocol. Quantities, work instructions and checks stay linked to the batch.
- Record target and actual quantities with the raw material lots used.
- Document mixing steps, room conditions, equipment and test results.
- Track maturation, batch release and archiving in their respective workflows.
Target and actual quantities
Illustrative example- Target quantity
- 745.0 g
- Actual quantity
- 744.8 g
- Link mixing steps to the batch
- Record test results and deviations
From filling to finished goods inventory.
Link your production batch to the products filled from it. Keep bulk material, packaging and finished goods traceable together.
- Allocate measured bulk quantities to several product variants.
- Record good units, actual filled mass and process losses.
- Manage finished goods by item and batch with blocks and internal reservations.
One filling run, traceable quantities
Illustrative example100 units at 50 g
Actually filled: 5 kg
- Process loss
- 0.05 kg
- Remaining bulk
- 0.15 kg
One product. Label versions for each market.
Maintain label text by destination market and language. Each saved version retains its product and formulation references.
- Create market variants with product names, directions and warnings.
- Maintain text in each language and identify changes in source data.
- Download saved versions as label drafts.
Market selection and internal review notes do not replace a professional market assessment. You enter translations yourself; Chinese characters are not yet supported in PDF exports.
An excerpt from a label draft
Illustrative exampleBody oil
50 g
INCI
Helianthus Annuus Seed Oil, Prunus Amygdalus Dulcis Oil, Tocopherol.
Prepare documents for professional review.
Bring composition, reference data and evidence together. Screening notes help identify open questions before the safety assessment.
- Screen formulations against stored EU substance restrictions and allergen declaration rules.
- Use exposure data and MoS calculations in CPSR preparation.
- Organise PIF materials and documents for qualified professionals.
From data to professional assessment
Illustrative exampleFormulation data
Composition, substance references and existing evidence.
CPSR preparation
Bring exposure data, calculations and missing information together.
Professional safety assessment
Provide the prepared documents to the qualified assessor.
The right documents for the right people.
Compile selected product documents as a fixed version. Recipients receive exactly the contents you choose to share.
- Select documents, a label version and, when needed, the formulation.
- Bind access to a verified recipient email, set an expiry and revoke it.
- Track questions and receipt confirmation against the shared version.
Share a fixed document version
Illustrative exampleSelected contents
- Saved label version
- Selected documents
Selected recipient
Time-limited access to this specific version.
Questions, replies and receipt stay linked to the handover.
Your data does not have to start from scratch.
Bring raw materials and formulations with ingredients from Excel or CSV. Review mappings and proposed changes before importing.
- Use a template or map the columns in your own file.
- Import formulation quantities as mass or percentages with an explicit batch size.
- Choose existing material matches and create new formulations as drafts.
Download import templates
Two template types, each in Excel and CSV, in German and English: eight files in total.
Review first. Then import.
Illustrative exampleSelect a file
An Excel or CSV file with raw materials or formulations.
Map the columns
Assign fields such as name, INCI and quantity to the corresponding columns.
Confirm the preview
Check material matches and formulation quantities before importing.
The features in detail
From the first raw material to a documented handover, explore the tools for all the daily tasks in between.
Formulations & quantities
- Formulation management
- Maintain ingredients, phases and properties; version and duplicate formulations.
- Formulation calculator
- Calculate quantities for your desired batch size or number of units.
- Premixes & masterbatches
- Use premixes as ingredients and expand their components for INCI and product documentation.
- Mixing steps & checklists
- Add work instructions with temperature, duration, sequence and checks.
Products & purchasing
- Products for sale
- Link several pack variants, fill quantities and optional item numbers to a formulation.
- Product costing
- Record materials, packaging, labour, overhead and loss assumptions in versioned calculations.
- Production requirements
- Calculate requirements from planned product quantities, considering stock and expected deliveries.
- Orders & goods receipt
- Group shortages, record external purchase orders and book partial deliveries with lot numbers.
Manufacturing & inventory
- Mixing protocols
- Document target and actual weighing, raw material lots, room conditions and test results for each batch.
- Maturation & batch release
- Track maturation times and pH measurements, and document release or blocking decisions.
- Filling & packaging
- Allocate measured bulk, actual filled quantities, packaging consumption and waste.
- Finished goods inventory
- Manage items and batches with a movement journal, internal QR references, blocks and reservations.
Safety & evidence
- Formulation screening
- Screen against stored EU substance restrictions and consult referenced toxicological data.
- CPSR preparation & MoS
- Compile composition, exposure parameters and calculations as preparation for a safety assessment.
- PIF documentation
- Organise product and formulation data for the Product Information File.
- Stability testing
- Record test dates, measurements and observations and link them to product documentation.
- US and Canada product dossiers
- Record product information, evidence and outstanding requirements by market. The stated assessment scope remains visible.
Declaration & labels
- INCI declaration
- Generate a concentration-ordered INCI reference from the formulation and its premixes.
- Fragrance allergens
- Account for declaration thresholds and use stored essential oil profiles as starting data to verify.
- Market-specific label drafts
- Manage text by destination market and language, with saved label versions.
- CPNP preparation
- Compile information and concentration ranges for transfer to the external CPNP portal.
Master data & administration
- Raw materials & reference data
- Look up INCI names and maintain suppliers, prices, lots, expiry dates, SDS and CoA.
- Equipment
- Record equipment, serial numbers and calibration dates and link them to production runs.
- Staff & roles
- Reference staff in production records and manage team access through roles.
- Excel/CSV import
- Import raw materials and formulations with ingredients using templates, column mapping and a reviewed preview.
Archive & collaboration
- Production archive
- Retain, search and export completed and archived production records with traceability.
- PDF export
- Generate mixing protocols, batch records, PIF materials, mixing templates, label drafts and CPSR preparation.
- Controlled handovers
- Share selected document versions with time-limited, recipient-bound access and a question history.
- Versions & organisation export
- Review saved product, costing and document versions and preserve them in a full export.
Find the right fit for your business.
Compare plans, export allowances and team features for the way you work.