Import raw materials
Organise names, INCI information and costs, then review before importing.
| Material | INCI | Unit |
|---|---|---|
| EXAMPLE Water | Aqua | kg |
| EXAMPLE Glycerin | Glycerin | kg |
Additional columns: CAS number, cost, currency, manufacturer, supplier and notes.
Useful templates. A clear starting point.
Document production or bring in raw materials and formulations from Excel. Choose the template that fits your task.
Direct download
Give your data a ready-made structure.
Put existing raw materials and formulations into the right format. INCIkit lets you review what will be imported before you confirm.
Excel and CSV · no email signup
Import formulations
Assign ingredients, quantities and units to a formulation. Explicitly link existing raw materials.
| Material | Amount | Unit |
|---|---|---|
| EXAMPLE Water | 950 | g |
| EXAMPLE Glycerin | 50 | g |
Additional columns: recipe ID, recipe name, INCI and CAS number.
Choose a template
Choose raw materials or formulations and download Excel or CSV.
Add your data
Replace the sample rows and keep the column headings.
Review and import
Map the columns in INCIkit and confirm the reviewed preview.
This import creates raw materials and draft formulations. These templates do not import stock quantities, lots or production records.
Importing requires an INCIkit account. You can download the templates without an account.
Documentation templates for cosmetics production
Five templates in a free starter pack by email. Structured for you to add your own information.
Your documentation starter pack
Free by email
Batch Record Template
PDFComplete batch protocol with target/actual documentation, raw material LOTs and signature fields.
GMP Checklist
PDFInspection checklist per ISO 22716 for hygiene, equipment, personnel and production rooms.
INCI Template
ExcelStructured template for INCI declaration with correct order per EU Cosmetics Regulation.
PIF Structure
PDFFolder structure and document checklist for the Product Information File per Art. 11 EU Regulation.
Batch Protocol
PDFBlank batch protocol with traceability fields, quality control and release field.
Request free Starter Pack
Enter your email and receive all 5 templates via email.
The confirmation email and documentation starter pack are currently delivered in German.
GDPR compliant
Double opt-in, EU hosting
No spam
Unsubscribe anytime
EU data
Brevo — servers in the EU
From templates to digital documentation — all in one software.
INCIkit replaces Excel, PDFs and paperwork with a seamless system for formulas, batches and EU-compliant documentation.
Batch Records
No more manual filling
Structured protocols with target/actual comparison, LOT tracking and one-click PDF export.
Formula Management
Scale formulas with one click
Ingredients, quantities and mixing steps in one place — automatically scaled to your batch size.
INCI Declaration
INCI lists created automatically
Automatic sorting by concentration with CosIng-compliant names.
Batch & LOT Tracking
Complete traceability
Every batch documented with raw material LOTs, production date and unique batch number.
PIF Documentation
PIF generated from your data
Product Information File per Art. 11 EU Regulation — automatically from your existing data.
Raw Material Master Data
Raw material data centrally managed
INCI names, CAS numbers and suppliers in one place — no more manual errors.
Frequently Asked Questions
What's included in the Starter Pack?
The Starter Pack contains 5 professional templates: batch record, GMP checklist, INCI template, PIF structure and batch protocol. All templates are designed for EU cosmetic manufacturers.
How do I receive the templates?
After entering your email address, you'll receive a confirmation email. After clicking the confirmation link, the templates will be sent to you by email.
Are the templates really free?
Yes, all 5 templates are completely free. We occasionally send useful tips on cosmetics production — you can unsubscribe at any time.
What happens with my email address?
Your email is stored with Brevo (EU-based newsletter service) and used only for template delivery and optional production tips. Details in our Privacy Policy.
Who are the templates suitable for?
For cosmetic manufacturers, indie brands and small-scale producers who want to structure their documentation per EU Regulation 1223/2009.
From a template to your everyday workflow
Discover how INCIkit brings together formulations, costing, production and product documentation.